How to Create General Journals

Opening a General Journal Batch

Step 1: Click the magnifying glass icon in the top right corner and type “General Journals" in the search bar and select the “General Journals" option.

Step 2: In the "General Journals" page, click the "Batch Name" field to view the existing journal batches.

You can choose an existing batch or create a new one.

Creating a New General Journal Batch

Step 1: Once on the General Journal Page, click on 3 dot (…) next to where you can see the batch name.

Step 2: Once you click on the 3 dots, you will open the window to select/create a batch.

Step 3: Click on the “+New” button to create a new line, enter the Name and Description and click “OK”, this will create a new batch for you to use for yourself.

Once you have selected/created the batch you want to use, you can now use the lines section to create your journal entries.

Creating New General Journal Entries

Step 1: Once on the General Journal Page in the desired batch, you will be on a new line on of the journal entries.

Step 2: Start with entering the Posting Date, then Account Type, based on the account type, select the account no and then input the amount.

Step 3: Now, to balance the line, enter the Bal. Account Type as the type you want to balance against and then enter the corresponding account no.

Step 4: Once the lines are balanced, the total balance will be 0. If it is not 0, then the lines are not balanced, adjust the amount accordingly (possible when doing double entry).

Step 5: Enter the Dimensions, (Cost code, Pillar, contract code, etc.).

(Repeat steps 2 to 5 for each new entry you make)

Step 6: Check the lines if they are correct and all lines balance out.

Step 7: Now click on Home tab and press Post. This will post the lines, and it will be available to view on the General Ledger of the Account Type used.